Proposed changes to AAUW NC Policy statement.

Discussion

Item 1 has been previously published and is derived from the Association’s policy on its mailing lists. Item 3 is a new policy related to the release of personal information on the web site. Item 2 documents current practice and is needed to ensure that the password referred to in 3.b. is properly controlled.

It is proposed that these be incorporated in the AAUW NC policy statement so that a separate "e-mail policy" document is no longer needed and the web site can be enhanced with pictures and more complete contact information.

These items should be considered in context: it is assumed that contact information is an extension of the information in the state newsletter and is for AAUW use only.

Policy on electronic communication

1. Mailing lists sponsored by AAUW NC will conform to the following policies:

    1. Messages will include only AAUW business.
    2. Messages will not contain jokes, chain letters, junk mail, personal messages or solicitations.
    3. The lists will not be used to campaign for AAUW elected or appointed office.

2. Subscription to the AAUW NC mailing lists will be approved on request for

    1. members of AAUW NC
    2. Association Members-at-Large residing in NC
    3. faculty and staff of Association College/University members in NC
    4. officers and committee members of the Association, Educational Foundation or Legal Advocacy Fund
who abide by policy 1. AAUW NC board members may be subscribed to the list(s) without their explicit permission. Anyone may unsubscribe without administrator intervention. The mailing lists will be verified annually to remove lapsed members.

3. The AAUW NC web site will publish personal information with the following guidelines/restrictions:

    1. Names, phone numbers and e-mail addresses will be made available to the public for the following officers:

      2. AAUW NC elected and appointed officers and committee chairs
      Presidents and Membership Vice Presidents for AAUW NC branches

    2. Names, addresses, phone numbers and e-mail addresses of all AAUW NC state and branch officers will be posted to the web in a password protected area of the web site. The password will be distributed to the e-mail list and to any AAUW NC member on request.
    3. Pictures taken at AAUW events may be posted on the AAUW NC web site without the permission of the people appearing in the pictures. When a picture has been "posed," names of those appearing in the picture may also be posted, but names will not be added to "candid" shots unless explicit permission has been received from those appearing in the picture.
    4. Anyone who objects to her/his contact information or picture being posted in this way may contact the web manager (aauwnc@rtpnet.org org or through the AAUW NC president) and the information/picture will be removed as quickly as possible.

Proposed by Nancy Shoemaker, AAUW NC Technology Chair
Reiealsed 25-Sep-2000
Last modified: 02-Oct-2002